Privacy Policy

Who We Are

Hopwood Advisory Ltd is an operational advisory practice registered in England and Wales (Company No. 17242767). We provide operational clarity and information governance advisory services to businesses and organisations.

This policy explains how we collect, use, and protect personal data when you use this website or engage with our services.

What Information We Collect

We collect personal information only when you actively provide it — for example, when you submit a contact form or intake form on this website. This may include:

• Your name and email address
• Your organisation or role
• Information you provide about your business situation
• Any other details you choose to share in a message

We do not use cookies for tracking or analytics. We do not collect any personal data passively through this website.

How We Use Your Information

Information you provide through this website is used solely to respond to your enquiry and, where relevant, to arrange and conduct an advisory engagement. We use it to:

• Respond to your message or enquiry
• Arrange an initial conversation
• Conduct an advisory engagement if one proceeds
• Fulfil any legal or contractual obligations

We do not use your information for marketing purposes, and we do not add you to any mailing list without your explicit consent.

How We Store and Protect Your Information

Contact form submissions are processed through Netlify Forms and delivered to our secure business email. We do not store personal data in any third-party CRM or marketing platform.

All information shared during an advisory engagement is treated as strictly confidential. We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or disclosure.

How Long We Keep Your Information

We retain personal data for as long as it is necessary for the purpose for which it was collected. For enquiries that do not proceed to an engagement, we retain contact details for a reasonable period in case of follow-up, after which they are securely deleted. For engagement-related information, we retain records in line with our legal and contractual obligations.

Sharing Your Information

We do not sell, rent, or share your personal data with third parties for commercial purposes. We may share information only where:

• You have given explicit consent
• We are required to do so by law
• It is necessary to deliver an agreed service (for example, using a secure document sharing tool)

Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict how we process your data
• Request a copy of your data in a portable format
• Withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us using the details below. We will respond within one calendar month.

Complaints

If you have concerns about how we handle your personal data, you have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk. We would, however, welcome the opportunity to address any concern directly before you contact the ICO.

Contact

For any questions or requests relating to this privacy policy or how we handle your personal data, please contact:

Changes to This Policy

We may update this policy from time to time. Any changes will be published on this page with an updated date. We encourage you to review this policy periodically.